Privacy Policy | Akamonkai Japanese Language School

The Arai Gakuen Akamonkai Group recognizes the importance of personal information handled by the Akamonkai Japanese Language School and its related companies (domestic and overseas consolidated subsidiaries) (hereinafter collectively referred to as the “Akamonkai Group”) and considers the appropriate management and protection of personal information as an important responsibility of the Group. We aim to further establish a relationship of trust through the appropriate handling and management of personal information.

By reading this Privacy Policy carefully, and by providing us with your information, you consent to our use of your personal information. If you have any questions regarding this Privacy Policy, please contact our Customer Service Center.

Akamonkai Group defines personal information as information related to living “customers (inquirers and users of services provided by group companies and their family members),” “directors, employees (employees, contract employees, associate employees, temporary employees, temporary loaned employees, temporary staff) and their family members, persons seeking to become or who have sought to become directors or employees of the Company (applicants for employment, etc.) and retirees,” “shareholders,” and “business partners,” including names, dates of birth, other descriptions, or a number, symbol, other code, image, or sound assigned to the individual (such information alone cannot identify an individual, but it can be easily matched with other information).

The Akamonkai Group complies with all laws and other regulations regarding the protection of personal information.

In order to prevent and correct unauthorized access to personal data, loss, destruction, falsification, and leakage of personal data, Akamonkai Group will continuously review and improve its personal information protection plan, establish rules and manuals for the handling of personal information, and constantly improve its methods of handling and managing personal data. We will also establish rules and manuals for the handling of personal information, and constantly work to improve our methods of handling and managing personal data.

Akamonkai Group will use personal information within the legitimate scope of the purposes described below for each company and each service.

1. We will provide advice on future study methods based on the results of the student's study, the content of the student's instructional record, questionnaires, and the results of interviews. In addition, we may post the names of students who have achieved the highest grades in the school or passed an external examination (such as the Japanese Language Proficiency Test) in the school to motivate students.
2. We may use the results of the entrance examinations to collect and analyze information for future career guidance and to provide advice to students when deciding on a career path.
3. Attendance and accounting information will be tracked and used for administrative purposes. In addition, student seating charts may be posted in the relevant classrooms.
4. For those who have studied at our schools, the school and department in which you were accepted, the company to which you have been offered a job, your name, the school you attended, and your success story (your job offer story) may be posted on bulletin boards, in magazines published by the Akamonkai Group, and in advertising media.
   *If you wish to remain anonymous regarding the posting of your school's job offers for family reasons, please contact each school.
5. In the case of posting personal information other than the information related to employment (acceptance) as described in section 4 on pamphlets, flyers, posters, websites, etc., we may explain the intent, content, and method of posting the information and obtain the consent of the person concerned before posting the information.
6. We may provide information about Akamonkai Group services to customers who request information materials or make inquiries. We may also provide information about Akamonkai Group's services to customers and their family members while they are enrolled at Akamonkai and after they graduate or leave Akamonkai.
7. After graduation or after leaving the school, we may contact you to recruit instructors, part-timers, employees, etc.

The Akamonkai Group will responsibly manage personal information provided to us and will not disclose or provide personal data to contractors or third parties outside the Akamonkai Group, except in the following cases.

1. When the person's consent is obtained
2. When imposing an obligation of confidentiality on the third party to whom the information is provided and notifying the individual of the purpose, items of information, and means or method of provision of the information
3. When disclosure or provision is required by law
4. When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the customer's consent
5. When it is necessary to cooperate with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and obtaining the customer's consent may interfere with the execution of such affairs.
6. When personal information is provided because of the transfer of business due to a merger or other reasons
7. In cases where the information is used jointly with a specific party and the customer is notified of the purpose, information items, scope of users, and responsible person

In order to carry out necessary work within the range of the purpose of use, Akamonkai Group may provide necessary information to outside companies and outsource such work to them. In such cases, the Akamonkai Group will select, manage, and supervise a contractor that is capable of handling personal information appropriately.

Personal information handled by Akamonkai Group companies may be shared within the group in order to perform necessary tasks within the range of the following purposes of use.

1. Name of company acquiring personal information：
   Arai Gakuen Akamonkai Japanese Language School (including overseas offices), Kokusai Kaihatsu Co.
2. Range of co-users：
   Akamonkai group
3. Items of Personal Data to be Shared：
   Name, address, date of birth, telephone number and other contact information, and usage information regarding services provided by the Company
4. Purpose of use by co-users：
   To plan and develop various products and services that meet the needs of customers, to make individual proposals and introductions concerning various products and services, and to appropriately carry out business management and risk management as a group, including the identification and management of various risks
5. Person Responsible for Personal Data in Shared Use：
   Arai Gakuen Akamonkai Japanese Language School

The provision of your personal information is voluntary. You have the right to request disclosure of your personal information, to request correction or deletion of your personal information, and to refuse the use of your personal information. However, if you do not provide us with such information, we may not be able to provide you with appropriate services.

1. Encryption of Communication
   In principle, the Akamonkai Group's website supports SSL (Secure Socket Layers) for secure data transmission and reception. SSL is an encryption technology that prevents information exchanged between a browser and a web server from being leaked.
2. Use of Cookies
   The Akamonkai Group's website uses cookies in part for the purpose of improving customer convenience and to statistically track site visits. Cookies are small pieces of data that are sent and received between the browser of the computer used by the customer and the server in order to provide a more convenient browsing experience when the customer visits the Akamonkai Group website again. Cookies are stored in your browser and may be referred to by the server, but the file sent as a cookie from the Akamonkai Group website does not contain any information that can identify you personally. Please note that, depending on your browser, you may be able to set your browser to disable cookies, but this may limit some of our services or prevent them from functioning properly.
3. About the Access Log
   The Akamonkai Group may record and collect information such as the IP address and type of browser as the form of an access log used to access the Akamonkai Group website. Access logs are not used to identify individuals but are used for the purpose of website management and statistics on website usage.

If you wish to disclose, correct, delete, or discontinue the use of your personal information (retained personal data), please contact the following consultation office.　

Upon receiving a request for disclosure, we will send you the form (Request Form for Disclosure of Retained Personal Data). Please fill in the required items and submit the following by mail.

1. Request Form for Disclosure of Retained Personal Data
2. Confirmation Documents
   ・If the request is made by the person himself/herself：Documents verifying the applicant's identity（Copy of “Driver's License”, “Residence Registration Card”, “Zairyu Card”, etc.）
   ・If the request is made by a legal representative (such as a parent or guardian)：Documents that can confirm that the applicant has the right of legal representation (copy of “family register”, “certificate of residence”, etc.) and documents that can prove that the applicant is the legal representative (copy of “driver's license”, “basic resident register card”, “residence card”, etc.)

※If we are unable to confirm the identity or authority of representation, if the documents are incomplete, if there is a risk of harm to the life, body, property, or other rights or interests of the individual or a third party, if there is a risk of significant hindrance to the proper conduct of the Akamonkai Group's business, or if otherwise required by law, we will not disclose the information. If you have any other inquiries regarding the Akamonkai Group's handling of personal information, please contact us at the following address.

Mailing address:

　To Personal Information Protection Officer, Akamonkai Japanese Language School

　6-39-12 Higashi-Nippori, Arakawa-ku, Tokyo 116-0014

Enactment Date: July 22^nd, 2024

Last Revision Date: August 13^th, 2024